When libraries withdraw and delete resources from the library system, they will delete items/holdings/instances in Inventory. The order and receiving record will stay in the system, but needs a status "withdrawn" (or similar), so that the system user knows this has been part of the libraries holdings, but is no more.
From Lisa Smith, Mich State to Everyone 12:22 PM We use $0 for cost in renewals and approvals. Book was lost by patron, and a replacement can't be found. We would withdraw the title.
From Dung-Lan Chen to Everyone 12:23 PM Ex. new edition came out that we wanted to withdraw the earlier edition and get the new ed. to replace it.
From Lisa Smith, Mich State to Everyone 12:23 PM We have been us the note app in the POL for withdrawals. Having it appear at the top would be nicer.
From Sara Colglazier (MHC/5C) to Everyone 12:27 PM Yes, Textbooks are an excellent example!
From Lisa Smith, Mich State to Everyone 12:27 PM At Mich State, withdrawn items are included in our Fiscal Year end report.
From Aaron Neslin to Everyone 12:27 PM is this something that happens with an instance record, just an item? , or is it always the instance/holding/item
From Kristin Martin to Everyone 12:28 PM I'm a bit late, but this really does feel like something for Inventory. The Receipt status is still "Received," it's the item status that is withdrawn
From Sara Colglazier (MHC/5C) to Everyone 12:28 PM The Inventory BIB record (Instance/SRS) may also be different.
From Paivi Rentz to Everyone 12:28 PM We've been audited in the past and auditors may look up orders to track payment and status of item
From Ann Crowley to Everyone 12:28 PM We do report withdrawn items to our University accounting office
From Paivi Rentz to Everyone 12:29 PM We also report withdrawn item - it is usually just a count. It is part of a report where you have number physical items, items added, and items withdrawn.
From Sara Colglazier (MHC/5C) to Everyone 12:31 PM If it is the only Item, then you often want the whole record set in Inventory record to go away.
From Paivi Rentz to Everyone 12:34 PM I agree that the withdrawn status does not need to be in the order record - as long as you can get it somewhere in the system
From Lisa Smith, Mich State to Everyone 12:35 PM +1 Sara
From Dung-Lan Chen to Everyone 12:36 PM for limited retention periods, we have notes in Holdings to indicate so, such as Current year only, current edition only, etc.
From Dung-Lan Chen to Everyone 12:47 PM Can the status stay as withdrawn and item barcode removed from the system?
From Molly Driscoll to Everyone 12:48 PM It is possible to mark an item withdrawn, then remove the item barcode from the item record as it is not a required field unless you are circulating the item.
From Dennis Bridges to Everyone 12:49 PM So there is an item status for “Withdrawn"
From Aaron Neslin to Everyone 12:50 PM would an in app report address this?
From Dung-Lan Chen to Everyone 12:50 PM I am not sure, I was just wondering if an item is withdrawn can be without a barcode in the system.
From Molly Driscoll to Everyone 12:52 PM An item can be withdrawn through the Inventory or Data import apps. A Withdrawn item can be checked out to a patron; FOLIO shows a warning to the staff member, and then allows the checkout if the staff member confirms they want to continue. When the checkout occurs, the item status changes to Checked out. A Withdrawn item cannot be recalled, placed on hold, or paged.
From Lisa Smith, Mich State to Everyone 12:52 PM In our old system, we would delete withdrawn 'bib' records, that didn't have orders attached. If there was an attached order, we would keep the 'bib.' However, we prefer to delete all in FOLIO, to keep the database less cluttered.
From Lisa Smith, Mich State to Everyone 12:54 PM We added 'withdrawn' notes in the order of our old system. We are still adding these notes in FOLIO, in the note app in the POL. P weeding projects = lots of withdrawals for us the last few years - space is a big issue
Our catalog maintenance staff notes withdrawn in orders at Mich State