Example 1: EEBO Records

Owned by Ann-Marie Breaux (Deactivated)
Last updated: May 24, 2023
6 min read

Contributed by Jennifer Eustis, 5 Colleges

EEBO = Early English Books Online (see attached MARC Bib file)

Desired result: 

  • 1 SRS MARC Bib
  • 1 Inventory Instance
  • 5 Inventory Holdings
  • 5 Inventory Items (1 associated with each holdings)

Attachments to this page:

  • test_eebo_preferredIncomingMARC.mrc
  • test_eebo_preferredIncomingMARC_version2.mrc
  • Explanation for Create of Records for EEBO or Early English Books Online.docx

Option 3: POSSIBLE

Sample MARC record (from version 3 file)

record is prepped outside of FOLIO to have more distinct URL data for each holdings

=LDR  03433nam a2200637Ii 4500
=001  957123897
=003  OCoLC
=005  20221107090223.0
=006  m\\\\g\\\d\\\\\\\\
=007  cr\bn\|||a|bb|
=008  160822s1669\\\\enk\\\\\o\\\\\\\\\\\eng\d
=024  8\$aocn957123897
=035  9\$a(FCEEBO)2266783791
=037  \\$aCL0037000146$bProQuest, 789 E. Eisenhower Parkway, Ann Arbor, MI 48108-3218
=040  \\$aUMI$beng$erda$cUMI$edcrmb
=043  \\$ae-uk---
=049  \\$aUMIA
=050  \4$aDA670.W97
=100  1\$aCressey, Thomas,$eauthor
=245  14$aThe case of Ratcliffe, Cressey, and others.
=264  \1$a[London :$bpublisher not identified,$c1669]
=300  \\$a1 sheet ([1] pages)
=336  \\$atext$btxt$2rdacontent
=337  \\$acomputer$bc$2rdamedia
=338  \\$aonline resource$bcr$2rdacarrier
=347  \\$adata file$2rda
=500  \\$aImperfect: a portion of the text has been lined-out.
=500  \\$aPlace and date of publication suggested by Wing (2nd edition, 1994).
=500  \\$aReproduction of original in: Public Record Office (National Archives), London, England.
=506  1\$aAmherst College patrons have access.$5MA
=506  1\$aMount Holyoke College patrons have access.$5MShM
=506  1\$aSmith College patrons have access.$5MNS
=506  1\$aUMass Amherst patrons have access.$5MU
=510  4\$aEnglish short title catalogue,$cR214666
=510  4\$aWing, D.G. Short-title catalogue of books printed in England, Scotland, Ireland, Wales, and British America, and of English books printed in other countries, 1641-1700 (2nd edition 1994),$cC967aA
=533  \\$aElectronic reproduction.$bAnn Arbor, Mich. :$cUMI,$d1999-$f(Early English books online)$nDigital version of: (Early English Books, 1641-1700 ; 3133:20).$7s2014    miun \
=600  10$aCressey, Thomas$xTrials, litigation, etc.
=600  10$aRatcliffe, John,$dactive 1669$xTrials, litigation, etc.
=651  \0$aWye River (Buckinghamshire and Berkshire)$xNavigation$vEarly works to 1800.
=653  \6$aJurisprudence
=655  \7$aElectronic books.$2local
=655  \7$aBroadsides$zEngland$y17th century.$2rbgenr
=700  1\$aRatcliffe, John,$dactive 1669.
=710  2\$aProQuest Early English Books Online.
=752  \\$aEngland$dLondon.
=830  \0$aEarly English books online.
=952  \\$tOther scheme$pE-Book$hOnline$lAFIN$uhttps://amherst.idm.oclc.org/login?url=https://search.proquest.com/docview/2266783791$yAmherst College: Link to resource$aB(FCEEBO)2266783791-AC$bInternet$mE-Book
=952  \\$tOther scheme$pE-Book$hOnline$lHNET$uhttps://proxy2.hampshire.edu/login?url=https://search.proquest.com/docview/2266783791$yHampshire: Link to resource$aB(FCEEBO)2266783791-HC$bInternet$mE-Book
=952  \\$tOther scheme$pE-Book$hOnline$lMEBKS$uhttps://proxy.mtholyoke.edu:2443/login?url=https://search.proquest.com/docview/2266783791$yMount Holyoke: Link to resource$aB(FCEEBO)2266783791-MH$bInternet$mE-Book
=952  \\$tOther scheme$pE-Book$hOnline$lSCINT$uhttp://libproxy.smith.edu:2048/login?url=https://search.proquest.com/docview/2266783791$ySmith: Link to resource$aB(FCEEBO)2266783791-SC$bInternet$mE-Book
=952  \\$tOther scheme$pE-Book$hOnline$lUMWWW$uhttp://silk.library.umass.edu/login?url=https://search.proquest.com/docview/2266783791$yUMass: Link to resource$aB(FCEEBO)2266783791-UM$bInternet$mE-Book

Version 3: The difference from version 1 is that the 856 $u and $y was moved to the 952, and holdings/item data combined into 952 field

  • The 952 is the MARC tag with have holdings and item information.
    • $t is the Call number type
    • $p is the Call number prefix
    • $h is the Call number (we use either Online or we move the LC from the preferred 050 to here)
    • $l is the permanent location (codes)
    • $u is the Electronic access URI
    • $y is the Electronic access Link text
    • $a is the barcode
    • $b is the permanent loan type
    • $m is the material type

Possible job profile requirements

  • Match incoming 035 9\ to instance system control number
  • On match, do nothing
  • On no match
    • Create 1 SRS MARC
    • Create 1 instance
    • Create 5 holdings from 852 data
    • Create 5 associated items from 876 data
  • Then remove the 952s via MARC modification?

Orchid Bugfest Example (for 1 holdings and item)

When testing multiples

  • Sample file: Option3-multiple.mrc (attached)
    • Note 1: you will need to create locations, loan types, material types that match the data in the attached file OR will need to edit the MARC data to reflect default Snapshot data for 5 locations, 1 loan type, and 1 material type
    • Note 2: if the file has already been imported to the test environment, update the barcode numbers to be unique (952$a) or else item record creation will fail due to duplicate barcode number
  • Job profile: Copy from Orchid Bugfest

Question: 

One record can have 1+ urls and hence multiple 856s. The largest I’ve had is a record with 10 856’s for a multiple volume set. This would mean that the MARC fields 852 below would repeat 5 times for each school and in each 856 the $u would repeat 10 times for each url. Would this not be a valid MARC file at that point?

===========================================================================================

Option 1: NOT POSSIBLE (cannot construct a job profile as described)

Sample MARC record (from first file)

=LDR  02907nam a2200649Ii 4500
=001  957123897
=003  OCoLC
=005  20221107090223.0
=006  m\\\\g\\\d\\\\\\\\
=007  cr\bn\|||a|bb|
=008  160822s1669\\\\enk\\\\\o\\\\\\\\\\\eng\d
=024  8\$aocn957123897
=035  9\$a(FCEEBO)2266783791
=037  \\$aCL0037000146$bProQuest, 789 E. Eisenhower Parkway, Ann Arbor, MI 48108-3218
=040  \\$aUMI$beng$erda$cUMI$edcrmb
=043  \\$ae-uk---
=049  \\$aUMIA
=050  \4$aDA670.W97
=100  1\$aCressey, Thomas,$eauthor
=245  14$aThe case of Ratcliffe, Cressey, and others.
=264  \1$a[London :$bpublisher not identified,$c1669]
=300  \\$a1 sheet ([1] pages)
=336  \\$atext$btxt$2rdacontent
=337  \\$acomputer$bc$2rdamedia
=338  \\$aonline resource$bcr$2rdacarrier
=347  \\$adata file$2rda
=500  \\$aImperfect: a portion of the text has been lined-out.
=500  \\$aPlace and date of publication suggested by Wing (2nd edition, 1994).
=500  \\$aReproduction of original in: Public Record Office (National Archives), London, England.
=506  1\$aAmherst College patrons have access.$5MA
=506  1\$aMount Holyoke College patrons have access.$5MShM
=506  1\$aSmith College patrons have access.$5MNS
=506  1\$aUMass Amherst patrons have access.$5MU
=510  4\$aEnglish short title catalogue,$cR214666
=510  4\$aWing, D.G. Short-title catalogue of books printed in England, Scotland, Ireland, Wales, and British America, and of English books printed in other countries, 1641-1700 (2nd edition 1994),$cC967aA
=533  \\$aElectronic reproduction.$bAnn Arbor, Mich. :$cUMI,$d1999-$f(Early English books online)$nDigital version of: (Early English Books, 1641-1700 ; 3133:20).$7s2014    miun \
=600  10$aCressey, Thomas$xTrials, litigation, etc.
=600  10$aRatcliffe, John,$dactive 1669$xTrials, litigation, etc.
=651  \0$aWye River (Buckinghamshire and Berkshire)$xNavigation$vEarly works to 1800.
=653  \6$aJurisprudence
=655  \7$aElectronic books.$2local
=655  \7$aBroadsides$zEngland$y17th century.$2rbgenr
=700  1\$aRatcliffe, John,$dactive 1669.
=710  2\$aProQuest Early English Books Online.
=752  \\$aEngland$dLondon.
=830  \0$aEarly English books online.
=852  \\$tOther scheme$pE-Book$hOnline$lAFIN
=852  \\$tOther scheme$pE-Book$hOnline$lHNET
=852  \\$tOther scheme$pE-Book$hOnline$lMEBKS
=852  \\$tOther scheme$pE-Book$hOnline$lSCINT
=852  \\$tOther scheme$pE-Book$hOnline$lUMWWW
=876  \\$aB(FCEEBO)2266783791-AC$lInternet$mE-Book
=876  \\$aB(FCEEBO)2266783791-HC$lInternet$mE-Book
=876  \\$aB(FCEEBO)2266783791-MH$lInternet$mE-Book
=876  \\$aB(FCEEBO)2266783791-SC$lInternet$mE-Book
=876  \\$aB(FCEEBO)2266783791-UM$lInternet$mE-Book


  • The 852 is the MARC tag where we have holdings information.
    • $t is the Call number type
    • $p is the Call number prefix
    • $h is the Call number (we use either Online or we move the LC from the preferred 050 to here)
    • $l is the permanent location (codes)
  • The 876 is the MARC tag where we have item information
    • $a is the barcode
    • $l is the permanent loan policy
    • $m is the material type


Possible job profile requirements

  • What needs to happen:
  • 1 SRS MARC Bib is created
  • MARC modification occurs to add AC proxy and link language to 856
  • 1 holding created for AC
  • 1 item created for AC
  • MARC modification occurs to add HC proxy and link language to 856
  • 1 holding created for HC
  • 1 item created for HC
  • MARC modification occurs to add MH proxy and link language to 856
  • 1 holding creating for MH
  • 1 item created for MH
  • MARC modification occurs to add SC proxy and link language to 856
  • 1 holdings created for SC
  • 1 item created for SC
  • MARC Modification occurs to add UM proxy and link language to 856
  • 1 holdings created for UM
  • 1 item created for UM
  • Final MARC modification to remove 856, 852, 876 fields

==============================================================================================

Option 2: NOT POSSIBLE (holdings and item data need to be in the same field, different subfields)

Sample MARC record (from version 2 file)

record is prepped outside of FOLIO to have more distinct URL data for each holdings

=LDR  03433nam a2200637Ii 4500
=001  957123897
=003  OCoLC
=005  20221107090223.0
=006  m\\\\g\\\d\\\\\\\\
=007  cr\bn\|||a|bb|
=008  160822s1669\\\\enk\\\\\o\\\\\\\\\\\eng\d
=024  8\$aocn957123897
=035  9\$a(FCEEBO)2266783791
=037  \\$aCL0037000146$bProQuest, 789 E. Eisenhower Parkway, Ann Arbor, MI 48108-3218
=040  \\$aUMI$beng$erda$cUMI$edcrmb
=043  \\$ae-uk---
=049  \\$aUMIA
=050  \4$aDA670.W97
=100  1\$aCressey, Thomas,$eauthor
=245  14$aThe case of Ratcliffe, Cressey, and others.
=264  \1$a[London :$bpublisher not identified,$c1669]
=300  \\$a1 sheet ([1] pages)
=336  \\$atext$btxt$2rdacontent
=337  \\$acomputer$bc$2rdamedia
=338  \\$aonline resource$bcr$2rdacarrier
=347  \\$adata file$2rda
=500  \\$aImperfect: a portion of the text has been lined-out.
=500  \\$aPlace and date of publication suggested by Wing (2nd edition, 1994).
=500  \\$aReproduction of original in: Public Record Office (National Archives), London, England.
=506  1\$aAmherst College patrons have access.$5MA
=506  1\$aMount Holyoke College patrons have access.$5MShM
=506  1\$aSmith College patrons have access.$5MNS
=506  1\$aUMass Amherst patrons have access.$5MU
=510  4\$aEnglish short title catalogue,$cR214666
=510  4\$aWing, D.G. Short-title catalogue of books printed in England, Scotland, Ireland, Wales, and British America, and of English books printed in other countries, 1641-1700 (2nd edition 1994),$cC967aA
=533  \\$aElectronic reproduction.$bAnn Arbor, Mich. :$cUMI,$d1999-$f(Early English books online)$nDigital version of: (Early English Books, 1641-1700 ; 3133:20).$7s2014    miun \
=600  10$aCressey, Thomas$xTrials, litigation, etc.
=600  10$aRatcliffe, John,$dactive 1669$xTrials, litigation, etc.
=651  \0$aWye River (Buckinghamshire and Berkshire)$xNavigation$vEarly works to 1800.
=653  \6$aJurisprudence
=655  \7$aElectronic books.$2local
=655  \7$aBroadsides$zEngland$y17th century.$2rbgenr
=700  1\$aRatcliffe, John,$dactive 1669.
=710  2\$aProQuest Early English Books Online.
=752  \\$aEngland$dLondon.
=830  \0$aEarly English books online.
=852  \\$tOther scheme$pE-Book$hOnline$lAFIN$uhttps://amherst.idm.oclc.org/login?url=https://search.proquest.com/docview/2266783791$yAmherst College: Link to resource
=852  \\$tOther scheme$pE-Book$hOnline$lHNET$uhttps://proxy2.hampshire.edu/login?url=https://search.proquest.com/docview/2266783791$yHampshire: Link to resource
=852  \\$tOther scheme$pE-Book$hOnline$lMEBKS$uhttps://proxy.mtholyoke.edu:2443/login?url=https://search.proquest.com/docview/2266783791$yMount Holyoke: Link to resource
=852  \\$tOther scheme$pE-Book$hOnline$lSCINT$uhttp://libproxy.smith.edu:2048/login?url=https://search.proquest.com/docview/2266783791$ySmith: Link to resource
=852  \\$tOther scheme$pE-Book$hOnline$lUMWWW$uhttp://silk.library.umass.edu/login?url=https://search.proquest.com/docview/2266783791$yUMass: Link to resource
=876  \\$aB(FCEEBO)2266783791-AC$lInternet$mE-Book
=876  \\$aB(FCEEBO)2266783791-HC$lInternet$mE-Book
=876  \\$aB(FCEEBO)2266783791-MH$lInternet$mE-Book
=876  \\$aB(FCEEBO)2266783791-SC$lInternet$mE-Book
=876  \\$aB(FCEEBO)2266783791-UM$lInternet$mE-Book

Version 2: The difference from version 1 is that the 856 $u and $y was moved to the 852. 

  • The 852 is the MARC tag where we have holdings information.
    • $t is the Call number type
    • $p is the Call number prefix
    • $h is the Call number (we use either Online or we move the LC from the preferred 050 to here)
    • $l is the permanent location (codes)
    • $u is the Electronic access URI
    • $y is the Electronic access Link text
  • The 876 is the MARC tag where we have item information
    • $a is the barcode
    • $l is the permanent loan policy
    • $m is the material type
    • (and we would need the holdings permanent location in an 876 subfield, correct?)

Possible job profile requirements

  • Match incoming 035 9\ to instance system control number
  • On match, do nothing
  • On no match
    • Create 1 SRS MARC
    • Create 1 instance
    • Create 5 holdings from 852 data
    • Create 5 associated items from 876 data
  • Then remove the 852s and 876s via MARC modification?