Circulation Interactions Allowed By Item Status

Owned by (OLD ACCOUNT) Erin Nettifee
Last updated: Sep 02, 2021
3 min read

There are various controls around item status transitions that are built into FOLIO - basically, if an item is in a particular state, can certain actions happen on the item? The table belows lists the hardcoded behavior as of the Iris release.


Can an item with the status in column A be acted upon by the workflows below?
Item StatusCheck outRenewDeclare lostAged to LostChange due dateClaim returnedCheck in
On orderAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow
In processAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow
AvailableAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow
Checked outPreventAllowAllowAllowAllowAllowAllow
In transitAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow
Awaiting pickupAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow
MissingAllow with warningN/A since item is not on loanN/A since item is not on loan N/A since item is not on loanN/A since item is not on loanN/A since item is not on loan

Allow with warning

Long missingAllow with warningN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow with warning
WithdrawnAllow with warningN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loan

Allow with warning

Claim returnedPreventPreventAllowN/A since aged to lost processes stop once item is claim returnedPreventNot yet prevented - see UXPROD-2745

Allow with warning

Declared lostPreventAllow through overridePreventN/A since item has already entered lost statusPreventAllow

Allow with warning

Aged to lostPreventAllow through overrideAllowN/A - since status is set by system, it would not happen twicePreventAllow

Allow with warning

Lost and paidAllow with warningN/A since item is not on loanN/A since status would be set once fine is paidN/A - item is already in lost stateN/A since item is not on loanN/A since patron has paid item - you can't run this process back

Allow with warning

PagedAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow
In process (non-requestable)AllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loan

Allow with warning



Intellectual itemPreventN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanPrevent
UnavailableAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow with warning
RestrictedAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow with warning
UnknownAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow with warning
Awaiting deliveryAllowN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow
Order closedAllow with warningN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanN/A since item is not on loanAllow with warning
Recently returned (NOT YET IMPLEMENTED)UXPROD-527N/AN/AN/AN/AN/AUXPROD-527
Available in ASR (NOT YET IMPLEMENTED)UXPROD-1516N/AN/AN/AN/AN/AUXPROD-1516
Retrieving from ASR (NOT YET IMPLEMENTED)UXPROD-1516N/AN/AN/AN/AN/AUXPROD-1516
Missing from ASR (NOT YET IMPLEMENTED)UXPROD-1516N/AN/AN/AN/AN/AUXPROD-1516