When the Source field of the Instance's is MARC, then most of the Instance's fields are controlled by the underlying MARC Bibliographic record, which is stored in Source Record Storage (SRS). The MARC Bib can be viewed from the Instance by selecting Actions/View source.
MARC mappings are used to make equivalencies between MARC information and applicable FOLIO Instance and Holdings fields.
Links to Mapping Documentation & Spreadsheets
- Folijet Instance from MARC (Excel file that explains the MARC Bib-Inventory Instance default mapping - Be sure to use the FOLIJET Instance from MARC tab)
- Instance TO MARC 2019 (Spreadsheet that maps FOLIO Instance records to simplified MARC on export - specifically for FOLIO Instance "on-the-fly" records)
- MARC Default Mapping Rules JSON
- Documentation on CLI editing of the default rules
- Notes on Customizing Default MARC-Inventory Maps and Release Updates
- Explaining CQL String Matching
- Query Search - Inventory Beta Spreadsheet
- Inventory Instance JSON Schema
- MARC To Inventory Mappings Folder
- Metadata Source Codes (Instance)
- Inventory - Metadata Elements
- Recommended MFHD to Inventory Holdings Mapping
- EAD (ArchivesSapce) to Inventory Mapping
- Metadata Management SIG Folder
- Data Elements used for Reporting in the Library Data Platform (spreadsheet)
Fields in the Instance Record Not Controlled by the Underlying MARC Bibliographic Record
- Suppress from discovery checkbox – this function is used to prevent the FOLIO Instance record from displaying in a local discovery layer. It is a non-MARC field that is stored with the MARC record in SRS.
- Staff suppress checkbox
- Previously held checkbox
- Cataloged date
- Instance status
- Statistical code
- Administrative note
- Nature of content
- Instance relationships (Parent/child instances) – includes relationships for bound-with materials, monographic series and multipart monographs
Note that the Inventory Holdings and Inventory Item are not controlled by the underlying MARC Bibliographic record. Inventory Holdings and items can be created or updated via data on a MARC bibliographic record, but are not controlled/synchronized with MARC bibliographic records on an ongoing basis.