2018-08-30 Metadata Management Meeting Notes

Date

30 Aug 2018

Attendees

please put an 'x' next to your name in the list below the "Discussion items" if you are attending. Thanks!

Goals

Discussion items

Item	Who	Notes
Product Council update	Former user (Deleted)	Capacity planning is still be worked on. Identifying a way to have a proof-of-concept for the workflow engine is being discussed.
Announcements	Laura E Daniels	Thanks to Lisa Furubotten for volunteering to co-convene. Charlotte, Christie, and Laura will be holding a forum on September 26 about Inventory. If anyone would like to participate, please let Laura know. Another idea for a program is to hold a panel meeting for SIG conveners to share where the development is for each area so far. The group thought a quarterly meeting would be a good idea, especially if timed with the quarterly reviews. Laura will take these ideas back to the forum facilitators. It may not turn out to be a forum, but a sharing opportunity. This could be a "SIG Review."
Subgroup Updates		Analytics and Bound with - plan to reconvene the WG next week (to talk UX with Filip) - No updates. ERM - https://docs.google.com/document/d/102KqGk74SXiydenAWfecLrZVuWYyh0w71k-Zl1hFPkQ/edit - Felix showed this collection of terms that can appear in ERM and in Cataloging records. This is already aligned with FOLIO Inventory terminology. Batch Loader - Ann-Marie reported that nine developers are coming on board to help build this functionality. The group is working on screens with Filip as well as the functionality. MarcCat - Tiziana reported that it was decided to increase the meetings to two times a week, in order to help push the development. Laura offered to "give" MM meeting time to the MARCCat group.
Holdings & Items Notes UX	Filip Jakobsen	Filip showed sketches that simplify the interface for notes fields. Lynn suggested that "Public and Non-Public" should be an options for all note types and presented as a "checkbox" option for each type. A final list of note type terms will be needed. Filip - Should any of these trigger anything, or they just descriptive? Jason - At this point there is not an expectation of an action at this point. If so, that would be part of the workflow app. Ann-Marie - Are these notes part of MARC Holdings, Instance Holdings, both? If there is an underlying MARC Holding, the user would be sent to the editor app. Jason raised the question about where and when records are editable. Charlotte suggested taking this up as an agenda for a meeting that is specifically about data flow. An update of the data flow diagram is being worked on. Christie - Where will this be used? Only holdings and items? Christie suggested this is a good model for all notes in MARC Instance records, so dedicated UI space is not needed for each 5XX note. Will we have a separate meeting to discuss which fields belong in notes? How will this be decided. Charlotte - The point of this meeting is to present the notes in a more compact format. These notes are tied to MARC fields underneath. Ann-Marie wondered if it would make sense to have the MARC fields in parenthesis in the display. Dennis - Need to keep in mind people who do not have MARC Holdings, but do need to generate them for exports. The shown list is purposefully exhaustive to accommodate this scenario. To proceed, Charlotte will create a Discuss post and give a deadline, to give the group a chance to comment on the list of notes.
Historical Data Migration Survey	Laura E Daniels	For Data Migration SIG, due Sept. 14 https://docs.google.com/document/d/1oYKkrMHarwwoCgELhoijSDD_7J-_qPQrhx3WVUERkPA/edit This survey is from the reporting SIG. They would like answers by Sept. 14. Group believes these questions would be better addressed at the institution level. Patty will provide a definition of "Historical Data" as well as help provide an understanding of how this differs from the gap analysis. Context: The Migration Team is trying to make sure there is a place in FOLIO for everything and that reporting needs will be met.
Resource/Format mapping?

present?	Name	Organization
	Alice Krim
x	Ann-Marie Breaux
x	Ann Kardos	UMass Amherst
x	Charlotte Whitt
x	Christie Thomas
	Damian Biagi
x	Dennis Christman
x	Dracine Hodges
	Felix Hemme
	Filip Jakobsen
x	Jacquie Samples
x	Jason Kovari
x	Jessica Janecki
	Kimie Ou Yang
x	Laura Wright
	Lisa Furubotten
x	Lisa McColl
	Lisa Sjögren
x	Lynn Whittenberger
x	Mary Alexander
	Michael Knarr
x	Natascha Owens
	Niels Erik Nielsen
	Patty Wanninger
x	Sarah Schmidt
x	Tiziana Possemato
	Theodor Tolstoy (One-Group.se)
x	Jenn Colt
X	Sarah Ross
	Martina Schildt
X	Sara Colglazier	MHC/5C