2019-05-23 Metadata Management Meeting notes

PC talked about product owner needs, joined by Kate, to identify areas that need product owner.  Highest priority is User Management, current PO is leaving project end of June.   There is a page where possible volunteers can see what is needed.

Presentation on EBSCO's participation for the year. Will sustain current effort.

Update on Chalmer's implantation.  Next week they will present at FOLIO Forum.

Discussed budget and participation needed for further FOLIO development.  Plus other ideas about sustainability, GDPR.

Face to Face current count is 75 participants.

There will also be events at ALA, including panel with Chalmers.

Sebastian: Wayne Schneider from ID is joining a LoC working group to discuss MARC changes needed to accommodate RDA2. Work starts in Sept. If anyone is interested, feel free to ping Wayne.

Agenda:

https://docs.google.com/spreadsheets/d/1na2hOx0iHh6U1rhjut1NJnWb6qxJUcHgezK1-oVtHgo/edit#gid=1940789848

What was the Notes helper app is now a Notes component. We need to make sure the interface makes it clear that this is different from notes that exist as part of record data (e.g., Instance notes).

Khalilah's slides.

Please respond to the poll in Slack. (FYI: you can vote for more than one!)

MM SIG feedback needed; we will walk through Mike Gorrell's slides:

https://docs.google.com/presentation/d/10mJCpeoUEudLgLR5zpsixSNN2PbPNSRaiU01Sprrlck/edit#slide=id.g59cd4f7b69_0_3

Another copy of slides:

https://docs.google.com/presentation/d/10mJCpeoUEudLgLR5zpsixSNN2PbPNSRaiU01Sprrlck/edit#slide=id.g5910c9b562_0_76

Discussion:

• Everyone speaking is very excited about this feature.
• [Laura] We need to keep in mind that there will be further development beyond manual workflows, such that we don’t ask for in-app functionality or some other thing to replace Workflow feature which is more flexible and shareable?
• “Manual” = checklist type process of things to do.   More advanced will be when the system is able to do some of the tasks (automate).
• Product Council will need feedback from SIGs, use cases could be useful.
• Question: What is the relationship with “Scheduling”. [Christie]
• Question: what can we do to help advocate for this? Mike will talk to Paula about what specifically is needed.
• We need to support to that there are not always operational requirements that push this always to the back of the list [Sebastian]
• Could it combine with ability set default/preferences? Mike agrees with Jessica this would be useful and would be a good step with benefits.
• Benefit of combining this with reporting feature.

Mike will get back to us on specific mechanisms of feedback.

Sebastian:  will need some developers to be 'set free' to forward this. 

Summary of MM responses: Members of the MM SIG are excited about the development of workflows in FOLIO. We see starting with manual processes as a rational and useful first step. This could potentially minimize (or even eliminate) the need to use multiple external tools to manage processes, particularly around electronic resources where workflows and tasks are shared across units and communication can be challenging.

Multiple Graphical Representations

Note: Charlotte has added following feature description (UXPROD) in Jira: 

UXPROD-1646 - Getting issue details... STATUS

Christie expressed hesitation about being too prescriptive about what the JSON should look like. She suggested spending time on the Functional Requirements. Suggestions for additional functional requirements were added to the Google doc: DRAFT - Multiple graphical representations in FOLIO. (Also linked above.) 

The group also would like to make recommendations as to what this should look like in the FOLIO interface. Example systems that work well?

https://wiki.folio.org/pages/viewpage.action?pageId=78336464

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Stanford