2020-04-09 Metadata Management Meeting notes

In April 2020, all FOLIO Zoom meetings will require a password to join.  Unless otherwise specified for a particular meeting, the password is "folio-lsp".  If this password needs to be changed, come to this page to see the new meeting password.  All FOLIO Special Interest Groups remain open to all—whether or not you are associated with an institution that is implementing FOLIO.

FOLIO Meetings with Zoom

PO needs, Development resource needs

• Updates from SIG conveners
• Updates from Tech Council specifically related to architectural issues and security team
• Briefly discussed Fameflower, scheduled to come out tomorrow or after weekend.
• Check minutes
• Use of "MVP" as a marketing term. Communicating 
• Technical skills are needed for parts of the project. If you know of anyone who may have additional time or willingness to contribute to development, let Jesse, Chair of Product Council know. Need for product owners

Minutes: https://docs.google.com/document/d/12Fmk45bYQ4W4Ohx-F21Wt88ZG30igp64mbSKEpCJOUE/edit

Data Import: See notes in Fameflower release page: Q1 2020 (Fameflower) Release Notes

QuickMARC is moving along quickly. This is different from "Quick Add". QuickMARC is a lightweight MARC editor that takes a user from an Instance record to the MARC record that may be behind it. 

There's a new Z39.50 group. Charlotte is the PO for that group. 

Thinking through ramifications of how HRIDs are implemented (e.g., prefixes or not, continuation of numbering from previous ILS) & documenting implementation decisions

Does this information belong in Tips & Tricks? somewhere else?

Some background (thanks to Ann-Marie):

Here is the most recent documentation on HRIDs: https://docs.google.com/presentation/d/1D4yEPVhFbD8ZXlyKfInRafnJUfQWM8syakLu7v6_c8U/edit#slide=id.p1.

Migration is mentioned on slide 4. 001 handling is mentioned on slides 6-7. The Jiras that detail the SRS HRID handling for MARC Bibs are https://folio-org.atlassian.net/browse/MODSOURMAN-206 https://folio-org.atlassian.net/browse/MODSOURMAN-249

See # metadata-management Slack discussion starting on March 20th

Christie reported: Chicago was building their processes based on an older model of FOLIO in which the HRID did not have a prefix. Now, they do contain a prefix. Concern - one HRID associated with two UUIDs. Concerned about the implications. There is no structured relationship that used the HRIDs. What are the implications of not making use of prefixes on HRIDs in Inventory Instance, Holdings, and Item. Also concerned about documentation becoming outdated without knowing it is outdated. Need a formal, codified documentation. How do we make this and other decisions meaningfully?

What other changes are occurring in the FOLIO ecosystem that we are not aware of?

Ann Kardos - 5 Colleges - experienced using outdated mapping documentation that she was told to use, causing a problem with migration and having to redo work.

Ann-Marie - Suggested "Tips and Tricks" is the best place to put the most updated documentation. 

Laura echoed concerned about not having a best practices place. This goes beyond MM SIG. We need to make our way to the "most definitive, latest information available".  Suggestion of linking to GitHub. 

Point made that development and changes are constant, so communication is the key to keeping up to date.

999 field contains UUID for Source Record and Instance that link the two together. They do share the same HRID.

Once an HRID is assigned, can it be changed? As far as Ann-Marie knows, it's not editable. 

UXPROD-1752 - "Optimistic locking" as well as transaction

Do we want to start formally splitting meetings between development and implementation discussions? Have a more organic structure? Something else entirely? What future topics would you like to discuss?

https://docs.google.com/document/d/1u1tvfVxn6i3fTImrWWCYHlh7RT5cf3_G7YgDuxKob4M/edit

Please think about this over the next week. 

We could keep a running list of ideas on a Google Spreadsheet. 

https://folio-org.atlassian.net/browse/REP-234

https://wiki.folio.org/pages/viewpage.action?pageId=78336464

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VZG

Stanford

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