2021-12-16 Product Council Meeting notes
Date
Attendees
- Aaron Trehub, Alexis Manheim, Anya, Axel Dörrer, Boaz Nadav Manes, Brooks Travis, Charlotte Whitt, Christopher Spalding, Gang Zhou, Hkaplanian, Ian Walls, James Fuller, Jesse Koennecke, Karen Newbery, Kirstin Kemner-Heek, Kristin Martin, Martina Schildt, Martina Tumulla, Maura Byrne, Mike Gorrell, Owen Stephens, Paul Moeller, Sharon Wiles-Young, Shawn Nicholson, Stephanie Buck, twliu, Tod Olson
Goals
Discussion items
| Time | Item | Who | Notes |
|---|---|---|---|
Announcements | Sharon Wiles-Young will be liaison to Support SIG Jesse Koennecke will be liaison to Community Council Spokane Public Library is live. Global Banking School (UK) is live for circulation; the rest of FOLIO LSP will be implemented over the next few months. | ||
| 45 min | Roadmap Update
Goals of Discussion
| Two main things to show Product Council today:
There is still some work that needs to be done to link ROAD issues to UXPROD issues, improve the clarity of ROAD issue descriptions, and update the data in ROAD issues to current. The roadmap visualization spreadsheet is aspirational, informed by the scope of the work that has already been planned. It can be the inspiration for discussion about priorities and the need for resources to accomplish the priorities. With 2022 nearly here, there will be a need to break off the 2024 activities from the "Future" column. It may always be three years plus Future because predicting beyond three years is fraught with difficulty. The roadmap process has the project reviewing the plan every year (in addition to any tweaks that need to be done within each year). The roadmap needs a sense of priorities other than alphabetical because of the resource constraints. There is a group looking at prioritization as well as other threads of governance; within these broad categories will be separate prioritization efforts. There could be prioritization from communities at the "theme" level to guide the project. | |
| 30 min | SWOT Analysis preliminary report
Goals of Discussion
| Based on the discussion in the FOLIO Implementer's group. About 40 responses were received out of about 60 institutions in the implementer's group. SWAT analysis for the FOLIO system and another SWAT analysis for the FOLIO community, so there are two tabs in the spreadsheet. Responses with the orange background were seen more than once. As people read through this, what are ideas for the next steps for this information? It would be useful to see which of these is actionable and suitable for inclusion in the roadmap. (For instance, "integrate data from other vended systems".) There are also action items for clarifying and improving communication in the project. These could be useful for Community Council to take up. As this gets sent to a broader audience, it would be useful to put it in a bulleted list format with the comments said more than once at the top of each list. Also add a paragraph at the top that is a summary description of the people that responded. | |
| 10 min | Agenda building |
Chat messages
09:35:20 From Jesse Koennecke (he/him) to Everyone:
https://docs.google.com/spreadsheets/d/1e0ydj6vcjKNGFBdit0X4FioLmV9z6XgubOfwN2h_ZfE/edit#gid=2142006984
09:35:32 From Jesse Koennecke (he/him) to Everyone:
Roadmap visual ^^^
09:40:51 From Harry Kaplanian to Everyone:
What do the colors in the roadmap visual imply?
09:41:07 From Martina Schildt to Everyone:
Sorry for being late
09:49:42 From Index Data to Everyone:
Jesse, the Inventory Search, swap the postgreSQL to Elasticsearch has been accomplished for Kiwi
09:49:53 From Index Data to Everyone:
That is marked right now as ’Future'
09:50:22 From Martina Schildt to Everyone:
Thanks @Charlotte, we will change that on the JIRA Roadmap
09:50:43 From Index Data to Everyone:
:-) excellent
09:52:00 From Index Data to Everyone:
And facetted search is implemented as of Lotus (as we talked about at the App Interaction SIG meeting yesterday)
09:52:06 From Travis, Brooks L to Everyone:
Someone beat me to that one �
09:52:12 From Martina Schildt to Everyone:
Done :) we will change it on the visualization as well
09:57:14 From James Fuller (he/him) to Everyone:
Is the goal here to capture what is happening, to be aspirational, or a bit of both?
09:57:27 From Tod Olson to Everyone:
A bit of both.
09:58:48 From Tod Olson to Everyone:
Also, to try to link our high-level strategic goals and initiatives to the individual pieces of work that are going on across the project.
10:00:27 From Boaz Nadav Manes (Lehigh) to Everyone:
This is a huge step forward - congratulations and thank you! Question: 2022 is at our door step - was there a 2024 roadmap of at this step “future” is the best term (I assume it is)
10:02:26 From Boaz Nadav Manes (Lehigh) to Everyone:
So will it usually be a 3 year termed map?
10:02:51 From Boaz Nadav Manes (Lehigh) to Everyone:
Makes sense
10:03:21 From Boaz Nadav Manes (Lehigh) to Everyone:
Yes - great
10:07:50 From James Fuller (he/him) to Everyone:
That would be really helpful, thank you!
10:09:10 From Harry Kaplanian to Everyone:
I always used PPT…..
10:09:39 From Harry Kaplanian to Everyone:
A dashboard in JIRA could work too
10:09:41 From Boaz Nadav Manes (Lehigh) to Everyone:
Visualized road maps I have seen show months and I am not sure if we are there
10:11:06 From Boaz Nadav Manes (Lehigh) to Everyone:
yeah
10:16:12 From Jesse Koennecke (he/him) to Everyone:
Harry- I messed with a few JIRA dashboard options - none really helped with this style of visualization, but there is some potential to help people navigate the Roadmap.
10:21:07 From James Fuller (he/him) to Everyone:
It would be great to see how this aligns with the roadmap and might help inform prioritization
10:25:40 From Peter Murray to Everyone:
The spreadsheet format doesn't work well because many of the items are wider than the cell they are in. A list format might be better in that respect.
10:26:41 From Boaz Nadav Manes (Lehigh) to Everyone:
Great information - can you describe in short when you distribute it further who were the respondents? Also what you define as “common”
10:26:59 From Peter Murray to Everyone:
Boaz++
10:27:29 From Boaz Nadav Manes (Lehigh) to Everyone:
Yes I think both spreadsheets are excellent to look at in CC
10:28:12 From Peter Murray to Everyone:
Oh, I think just a summary paragraph at the top of who were the kinds of people answered the survey...just a summary.
10:28:24 From Boaz Nadav Manes (Lehigh) to Everyone:
+1 to Peter
10:29:01 From Boaz Nadav Manes (Lehigh) to Everyone:
Were you surprised by something?
10:29:15 From James Fuller (he/him) to Everyone:
Thank you for all the work!
10:30:58 From Boaz Nadav Manes (Lehigh) to Everyone:
Thank you
10:32:15 From Tod Olson to Everyone:
I need to drop off. Thanks everyone, and best wishes for the holidays!