2022-09-29 Product Council Meeting notes

Looking to PC to reach out to people to have a diverse response set.

• New Implementers:
  Saint Mary-of-the-Woods (SWOTW College) is live on FOLIO. SWOTC is implemented by Index Data. SMOTW College is a private Roman Catholic liberal arts college in Saint Mary-of-the-Woods, Indiana. Originally a college exclusively for women, it is now coeducational. It is the oldest Catholic college in Indiana and is known for the Mari Hulman George School of Equine Studies.
• Also mentioned Holy Cross or South Texas College are now live - implemented by Index Data. Holy Cross went 'live' earlier this year and STC in August.

Pitch for Proposed Future Builds - group led by Julie Bickle

Council/Group Updates

Technical Council

Community Council

Release Planning (formerly Capacity Planning)

Product Owners (Will provide when able to join the meeting)

Technical Council

• WOLFcon debrief and how to move forward on matters of Technical Debt and Architectural Blueprint
• Reviewing Charter
• Security Expert from EBSCO who volunteered to work with the Security Team
• TC had a number of modules for review
  • mod-calendar - approved
  • mod-oa - sent back and will not be included in Nolana
  • setting module for GOBI - approved
  • These were all sent for approval around the end of the release cycle. Will kick off a review of the process, and it will likely change for Orchid.
  • TC would like these reviews to not be tied to the release schedules, but recognize that's not really how things work. Craig, Marc, Alexi will meet. Some of the modules have already been included in Nolana without having been approved. It gives TC one day to approve it or not have the functionality included in Nolana.
• There are some other modules that were not submitted but are targeted for Nolana. There is ongoing conversation about those.
• The process is structured for developers to submit small modules. Small modules are more likely to meet the criteria and approved.
• There is a tension of working to deadlines, hopes the work that the work that Julie's group is doing will change that
• In an ideal world, the TC sees this as a back and forth between TC and the developers, but the rush toward a flower release deadline makes that challenging.
• What can we do to avoid the introduction of unapproved modules in existing modules as a matter of policy?
  • A broader challenge - we have criteria to accept - but it only applies to new modules. haven't figured out how to apply that criteria to existing modules. Acceptance shouldn't be permanent either. There should be a periodic review. "A module can not depend on a module that's already included" May  need to raise awareness in developers - there may be some who don't know the policy and criteria. Limit to how much can be done if people are aware and no one realized something needs to go to the TC for approval.
  • As we get our functional criteria, maybe discussions will happen earlier
  • SysOps has had these kinds of discussions for years. If we know of two modules that depend on each other, they should be merged into one module to reduce the number of dependencies.
  • Concern about folding dependencies into one module, apps should be independent from each other, modules could be spread across multiple apps.
  • Good topic for our futures group
  • Some interest in looking at module boundaries and where they could be redrawn so contact between modules could be more simple. But a PoC would be a lot of work.
  • Applications being independent - the integrated nature of real-life library work is not how it works.
    • True on a UX basis, maybe doesn't have to be true on an architectural basis.
    • Even during this conversation, we don't agree on what the words mean - dependency, app, module - where does this conversation go after this meeting?
    • We've identified some problems to feed into the group, and we can work on the definitions to be sure we all understand

Product Owners

• Morning Glory released (Release notes)
• Nolana development underway. One more sprint for new development. (Dashboard)
• Orchid planning has begun. Next week, POs will begin to discuss proposed features with development teams/SAs
• WOLFCon > Julie and Charlotte led a PO recruitment session. Documentation has been developed 
  • For community interested in take a small leap into PO activities - Interested in the Product Owner (PO) role? Low-commitment ways to gain experience
    • How to share this? Could PC help?
    • At WOLFcon session, discussed a win-win for staff and managers for staff's participation - knowledge to share with institution, staff development
  • Separate page for available PO positions: Product Owners: Available positions 
• Created a Release Readiness Checklist - Not required but a tool for PO/SM to use
• e2e tests (automation) : Anton has asked POs to prioritize Critical test cases for automation
• Discussed POs presenting at ER&L - Call for Sessions https://proposalspace.com/calls/d/1495 end Nov. 1

Community Council

• Community Council Treasurer's report - one developer is funded by FOLIO - extended contract through June of 2023
  • Decision made to target a 6 month reserve to keep the project running with the goal of having one year's expenses in reserve. As of now, the amount barely covers a three month reserve
• Update from Tom Cramer about the Resourcing Group
  • Centralized model - spent time discussing this last meeting
  • Decentralized model - CC will discuss this more next meeting
• Proposed vision for the future of FOLIO builds - was more of a recruiting session to sign up for that
• Discussion about survey on thoughts about FOLIO 
  • Decision was made to try to get more feedback, so there's another set of questions to gather feedback
• Harry presented the dashboards in Jira so Community Council could learn about how to look at what's targeted for current and past releases, and the release notes. 
  • Is there a need for a wrap-up of the information that's available in both Jira and the Release Notes at a higher level? Will continue discussion.
• Next week, Harry will come back and share 
• Release planning group (renaming of capacity planning group)- had a couple of calls this week to determine if Morning Glory was ready for release (it was released). Will have another meeting about the milestones the developers will have to hit to release Orchid. Will likely post next release's milestones next week. Alexi will share it on Slack.
  • Will try to have someone take official notes in the release planning group. The meeting is more like a stand-up, which traditionally only focuses on things that are problems.
  • have older capacity planning pages under the PC's page, want to transition to information under the release's page. Need to document the two channels the group is using.

SIG Conversations:

• Reminder to contact the groups you are assigned
• Suggested deadline for conversations: October 20 meeting
• Any questions/clarifications?

All

Release notes and release planning cycle - Harry (October 6 meeting)

Roadmap (October 13 meeting)