2017-05-08 Resource Access Meeting Notes

Date

08 May 2017

Attendees

Goals

Continue discussion of renewals and loan actions
Begin discussion of locations

Discussion items

Time	Item	Who	Notes
5 min	Housekeeping	Andrea	notetaker -
30 min	Renewals and 'loan actions' continued.	Cate	Look at Alma’s notion of “Loan Actions” which logs actions taken on a loan so you can view the loan history. Some resources we could look at when evaluating this solution: ExLibris Managing Patron Services Page - Search for “Actions menu” text on page to jump to the section which provides some description around loan actions. ExLibris Circulation Page – More screenshots of loan actions are shown here, though there’s lots of information on this page we should skip for now to stay focused on the task at hand. For the first relevant screenshot, search for “actions button” text on the page.
25 min	Locations	Cate	Locations as a loan policy component and relationship to Loan metadata document

Notes

Cate Boerema (Deactivated) followed up on a couple of outstanding questions from last week:

a) Loan Policy Metadata. re. Loan. Closed library due date. Off set. To configure when something comes due - at the beginning of a day, or at the end of a day. Especially relevant for 24-hours open libraries. This is a one time setting feature, and we'll take it out of this form (see: wire frame)

b) Renewals. Looking at Alma's documentation. We'll get some more UX design on, how this would look in FOLIO. David Bottorff (uChicago) showed how renewal looks in Kuali-OLE. David showed: Patron Details screen, and highlighted, that barcodes were hyperlinked. The table capture the renewal history, but doesn't capture the failed renewals. The shown screen dumps from Kuali-OLE will be uploaded to Google drive: Resource_Access_SIG. Cheryl Malmborg mentioned that an existing bug in Kuali-OLE on how to set a date, would be solved by setting a date rule in Drupal. All agreed that Alma's loan history record looked very useful. next step will be to put up some mock ups on the renewal process in FOLIO.

Shelving locations. Cate showed a straw man on Locations.

The No's in the initial draft were discussed, and modified.
Andrea pointed out the following situations: If a patron return an item to Lib1, but it belong to Lib2, then the item need to be send back to the library, who owns the item. In this situation relevant with a history record, to track who purchased this item, and where does it belong, but maybe not reside at the moment.
Floating collections (where the item is returned, is where it is going to live). Floating collections are more common for public libraries, but also relevant for some academic libraries.
Joanne Leary mentioned the scenario with one library having multiple circ. desks (bindery, regular lending, course reserve, etc.). In this situation it will be relevant to capture the operatoer ID.
David Larsen mentioned the need to separate between: a) a permanent location, and b) a temporary location.
David Bottorff pointed out, that multiple libraries in the same building, need to be treated as separate libraries. Andrea mentioned UPenn as an example on one building housing four libraries: 1) The Rare Books and Manuscripts library, 2) The Music library, 3) The Business library, and 4) The Weigle Information Commons
and then there is also the possibility of having books in the same room, but they belong to two different shelving locations.

In Kuali-OLE they ended up having a 5 layer structure, even though in e.g. uChicago they only use 3 layers. Andrea explained: at Duke e.g. the Medical Centered library, have two collections. Some universities may have more campuses, e.g. Indiana University. All agreed that more than 3 layers would be needed.

Andrea summarized that the whole purpose with the hierarchy in the location draft modelling is to control the loan rules, so they work in the largest context, and follows the need for specificity - the loan rule with the highest specificity will trump the one with less specificity.

For next time (Thursday 5/11/2017). Andrea asked all to think more about this, and Cate will do some remodeling of the location draft and we will pick up the discussion.

Recording - available through 5/23/2017

https://zoom.us/recording/play/2yp6KC2zQxjWbqs_kq6lBIIURpwU31DwFCjFffeFaaJT-InhBco-f9ue8UF64GTf