SysOps SIG Onboarding

Owned by Ingolf Kuss
Last updated: Jul 08, 2022
3 min read

Hi !

If you are a new member of the Folio SysOps & Management SIG, welcome! We're glad to have you participate in our group. We meet using the Zoom online conferencing tool every Friday at 10:00 AM Eastern U.S. time for one hour 1. We use the same Zoom link for every meeting. See the top of the System Operations and Management SIG Meetings and Notes page for details on the Zoom meeting link. Please review the checklist below to make sure you are fully integrated into the group's resources and communication channels. If you have any questions, feel free to reach out to the Folio SysOps & Management SIG Convener, Ingolf Kuss.

  1. The Convener will add your name, email address and affiliation to the SIG members list on the SIGs wiki home page SysOps & Management SIG Home . Please supply additional information about your job position in the third column as you like.

  2. The Convener will make a request to add your email address to the sysops-sig Mailing List (you will receive an email which will ask you to confirm your membership)

  3. The Convener will send to you a recurrent calendar event for the SysOps SIG weekly meetings. Calendar events will be sent for one calendar year (or the rest thereof, if sent in the middle of the year)
  4. Prior to each meeting, the Convener will send the next meeting's agenda via the sysops-sig Mailing list. SysOps SIG participants take turns completing the minutes for each meeting (well, in principle) Don't worry... nobody will expect perfect meeting notes. It's just for our own reference. The Convener will ask a member at the beginning of the meeting to take notes - or he will take the notes himself (...frequently).
  5. Read general information about FOLIO Communication Spaces .

  6. Please sign up for the Folio wiki in Confluence (wiki.folio.org) and the Folio ticketing system JIRA (issues.folio.org) by doing the self-signup, which is available at: https://folio-org.atlassian.net/secure/Signup!default.jspa (this sign-up gets you into both the Confluence & JIRA).  You will be asked to choose a FOLIO username.

  7. You are encouraged to follow and engage in the discussions on the Slack channels, FOLIO Project Slack . There is a sys-ops channel. You can self-signup for FOLIO Slack here: https://slack-invitation.folio.org/. Slack is the major means of communication in the project, aside from the weekly meetings and conferences. There is the possibility to do phone and video calls via Slack.
  8. The Convener will grant you access to the  Sys Ops SIG Google Drive Folder   (using the email address you supplied in your Slack signup). If you should not have been granted access, please send the Convener an email with your gmail account address. Once you have access, review also other information that may be in the SysOps SIG Google Drive Folder .
  9. Get familiar with the FOLIO JIRA. Go to https://folio-org.atlassian.net and sign in with your FOLIO username. Following Projects - UXPROD will take you to the roadmap Kanban board, a high level overview of what is in the development pipeline. The general hierarchy of JIRA issues is App Idea - Epic (Kanban board) - Feature - User Story. Go to Issues - Search for Issues to search for issues. In the search bar go to More (Add more fields to search with) - Recent Criteria - Label (check the box). In the search field which will open type "SysOps" and press enter to see all issues which have been labeled by "SysOps". Search for other labels or other free text as you like or need.

  10. Please go to http://discuss.folio.org and request an account by clicking on the Sign Up button on the upper right. The Folio SysOps discussion site section is Latest Special Interest Groups/Sysops and Management topics - FOLIO Discussions .

  11. Please review past meeting agendas and minutes (the agendas are edited by the note taker to become the meeting minutes) to see what we have discussed.

  12. A video recording of every past meeting is available

    1. from February 2022 on here: FOLIO Sys Ops & Mgt SIG | FOLIO Meeting Recordings (openlibraryfoundation.org)

    2. earlier than Feb. 2022 here :  Recordings – Google DriveIf you object to your contributions to the sys ops sig meetings being recorded and being made available on these drives, please contact the convener: kuss@hbz-nrw.de

  13. There are some github repositories which are directly related to the work of the SysOps group (an outcome of that work):
    1. FOLIO deployment: single server
    2. FOLIO on Kubernetes / Rancher 2.0
  14. The FOLIO official documentation: docs.folio.org. Information especially relevant for system administrators is in the Getting Started - Install FOLIO section.

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1 The convener will send out a notification by e-mail or via Slack if a meeting is being cancelled.