2023-03-29 Meeting notes

Florian Gleixner is next, followed by Jeremy Huff 

All

Maccabee Levine / Tod Olson 

Any updates from the PC and/or CC?

CC:  

• For the Evaluation Process for New Modules, forming a subgroup to develop the new MOU.  Maccabee Levine volunteered, others welcome.
• TC Elections upcoming.  Nominations will be collected 4/10 to 4/17.  Relatively short election period follows.

PC: report from Marc Johnson 

• No feedback about TCR-9 reject
• Approved Terminology proposals from TC
• They are working on their own Module evaluation process. Seems, that PC evaluates Apps and not modules.
  • Jeremy Huff shall the TC give feedback for PCs app evaluation process?
• Working group for the Roadmap. Work from developers may not match the roadmap, and it is not easy to monitor or enforce match with roadmap.

All

• TODO:  Revisit the "Monitoring AWS Hosting Costs" subgroup - reform with a new set of participants.  Review and adjust deliverables/goals as needed, etc.

Notes:

Translation Subgroup: group will be closed

Monitoring AWS Hosting Costs: New group will be formed. Maccabee Levine will be owner of the group. Mark Veksler and Peter Murray will hopefully also be part of the group.

Breaking changes: Needs another meeting.

TCR Process Improvements: Jeremy Huff has prepared a slidedeck and will present it next TC meeting

Architecture Review Subgroup: Marc Johnson will start the group whenever other subgroups are wrapped up. TC elections are coming, we might want to start the subgroup after elections?

Distributed vs. centralized: Nothing new.

• https://github.com/folio-org/rfcs/pull/6
• https://github.com/folio-org/rfcs/pull/8

Olamide Kolawole Some discussion/comments in the RFC. Olamide is able to resolve the comments. Julian Ladisch is in vacation, Olamide will present in one of the next TCs

Tod Olson 

Goal: wrap up this effort/working group.

What needs to happen to get us there?

Tod Olson - All we need is votes whether to accept the documentation. Asked people to read on and give their votes. 

Discussion:

• "Periodically revise" → how often?  1-2x? per year?  Quarterly? 
• Jeremy Huff raised a concern over the list including things which aren't very clear.  "feels like we're signing a blank check"
• Marc Johnson provided the history of this effort, and clarified that we don't have a good way to prioritize these things
• Jenn Colt maybe we could accept this as-is, but immediately start a group to go through the list and capture the status of each item.  Also note that the charter revisions mention this type of planning/vision work.
• Do we really want to start another subgroup?  How do we prevent that group from falling into the same trap (working on this for ever)?
• Voted to accept the document in it's current form and start a conversation about next steps, e.g. how to use this document.

Today:

Nothing new

Craig McNally / Jeremy Huff 

See https://docs.google.com/document/d/15WJ3bcNgHW5-oalsPx7G9RiZAKzJDTWRhaL34upZkys/edit?usp=sharing

We met again on Monday 27 Mar 2023 and left some suggestions in the document.

Craig McNally notified the FOLIO chairs that the TC's review is completed and that feedback was given.

Reminder on our calendar to review and update onboarding documentation.  How shall we proceed?

Today:

• FOLIO - Developer Onboarding Index
• Checking for broken links and outdated or missing documentation has to be done.
• What is the role of the TC during onboarding.
• Marc Johnson we should update/check the document before giving it to new developers.
• New Subgroup will be formed after TC elections. See Technical Council Sub Groups

Craig McNally 

• TC dedicated discussion:  03 Apr 2023 11:00 AM ET
  • Topic:  Breaking changes RFC?  Onboarding Docs?
• Tri-Council meeting:  13 Apr 2023 9:30 - 11:00 AM ET
  • Agenda:  2023-04-13 Tri-Council Meeting (WIP)
  • We need to pull together an update for the other councils (what we've been doing since last Tri-council meeting in January)
    • Craig McNally will write a summary

• Timeline, other details have been posted:  2023 Technical Council Election
• Discuss how to avoid the situation where we may not have enough candidates to fill all seats
  • Reduce the council size? Will it then be harder then to get a quorum?
  • Reach out to those you think would be a good fit ?
  • If you're term is ending, will you be re-running?  If not, are there others are your organization who might be qualified & interested?
  • Only one member from each member organization.
    •  FOLIO Member Organizations but not all may have technical staff.
    • Marc Johnson There may be some exceptions if there are not enough candidates.
  • Some of the current members are willing to re-run, but there is a limit of 4 years membership.
• Broader discussions about FOLIO governance is out of scope for this topic. 
  • Several ideas were recently discussed at the CC, but AFAIK there are no governance changes planned at this time.