11:59:18 Hey, Danglan! Hi! heather! Hi, everybody!
12:00:14 Just give it another minute so allow time for people to join
12:00:21 I hope everybody's doing well. i'm in the middle, but trying to review our fiscal year over so supposed to be over over. but I just I just I just haven't made the plans
12:00:41 yet we don't have a test environment so that's Why, i'm struggling. I can't really do a test wrong.
12:00:56 Move
12:01:25 I think what we have for agenda, I mean, has nothing has changed since yesterday.
12:01:33 So while we wait for dennis I don't know is Martina.
12:01:39 Yes, machina is here. So I guess I just kind of want to remind everybody about Wolf coming up favorites, and and the date is august.
12:01:51 Sorry first through September second. That was a Friday, so far.
12:01:57 Friday, So it's just so happened that Friday.
12:02:02 Was not that Friday. We have a regular meeting schedule so so I guess.
12:02:10 I don't know one of the ideas Well, maybe we can do a live slack channel meeting for exchange sick.
12:02:16 But unless we change our meeting schedule we won't fit that conference states.
12:02:23 So I think Martina. if you're ready well just started your update, and then people might have some questions.
12:02:33 We'll see. Thank you I will just have a brief walk with you through some slides that I have presented at Pc.
12:02:43 Last week as well, and just let me check so that we can see the full slide show.
12:02:50 Yeah, with Ken, as Danglan has said, is from August 30 first to September second in Hamburg at put serious law school and
12:03:01 There are different ways to register. You can register in person.
12:03:06 That costs $350, and the sale ends always third, and that's for an in person attendance in Hamburg.
12:03:13 With a evening reception on a cruise ship.
12:03:16 You have snacks throughout the day and land or days of the conference, and for sure you have your networking opportunities.
12:03:24 Then there is the virtual registration for $15 and sale ends.
12:03:30 August 30 first. So a bit later than the in-person registration.
12:03:35 And with that you have the online access to live, streamed programming in the plenary hall and selected large room programming.
12:03:42 So, not for every session that takes place, but for the large rooms and the plenary hall, and there is the possibility to have virtual working meetings, and the attendance is free.
12:03:55 A registration will not be required if you just attend a sick business meeting, and for that you would work with your sick convener for the remote participation to clarify. How you can attend But that's with that you
12:04:09 don't have access to general wolf con programming with the virtual walking meeting attendance registration numbers from yesterday, we have so far 101 people who have registered of that we have 25 of registered
12:04:29 virtually and in person we have 75 so far. and just briefly for the schedule.
12:04:36 We have 3 days of conference day one. then we have some, some welcoming speeches by the off board, and the second Mayor of Hamburg, and the Senator for science, research, and equality, and the concurrent sessions
12:04:49 and business meetings will begin in the evening there will be some dying around. That will be organized by the local team. So that's the team.
12:04:58 I'm. part of day 2 we have a Keynote speaker, and then the concurrent sessions and business meetings again, and in the evening the reception on the Ms.
12:05:09 Hamburg, which is a moving cruise ship with dinner and drinks, and day 3 again a keynote speaker and keynote speaker, and our concurrent sessions and meetings, and just for a short glance
12:05:25 at, and I just need to find the time box. so that you can see what meetings are plans.
12:05:35 You can see the different colors Here everything that's in this Pg color is folio.
12:05:42 We have this dark green that slavery data platform, the red ones are Go, Kb: And this mint color is viewfined, and we share.
12:05:51 You will see on another day. So we have different sessions across the projects for folio, for instance, in Erm Implementers meeting, where we want to look at longer term view, or how can you create a folio?
12:06:06 Module. There are some consortium meetings. We have a cross-b workflow session where we want to look at gaps when you walk across apps, and, for instance, some slots for spontaneous meetings
12:06:21 are there implementers view on on circ rules, just as some examples from day one the schedule will be released.
12:06:29 Most probably next week. We are now putting all the slots and sessions into scared, and then you can have a closer look.
12:06:39 This is the second day we have operational needs or folio, and go Kb: some cross project sessions.
12:06:48 We would like to recruit more repos, and there is a session on how this can be done.
12:06:53 A day in the life of a library running folio, for instance, we have as well, and entity management would be another session day.
12:07:04 3. you can see here the cdl update that's reshare and photo session in blue in the afternoon, or data migration lessons learned or i'm addressing folio technical depth just what
12:07:20 we have across the board a lot of sessions that can be visited.
12:07:25 And again, if you participate virtually, you only have the sessions, the sessions that are in the hole, which would be the column B, and the large rooms which would be Column c.
12:07:36 And D and the other sessions all take place in medium or small rooms, and then you need to be there in person to take part, except for you have a business meeting scheduled with your sake.
12:07:51 So back to the slides. Just take some seconds timetable.
12:07:59 We meet on day, one at half past 9, until 5 P. M.
12:08:03 And that Central European summertime, and the other days from quarter to 9 until 5 P. M.
12:08:09 The again Central European summertime. So for international participation virtually, it will be easier to attend the afternoon sessions.
12:08:20 The boat reception is on day 2. This will be like 2 and a half hours of boat drive from 6 P. M.
12:08:26 On with this, and rings as mentioned. and you register via the usual wolf con registration form, and some folks have already asked, You can bring your partners.
12:08:37 That's fine for your kid for catering we take care of you that you feel fine all day
12:08:47 There will be fruits and beverages, and lunch and coffee breaks with pastries, so everyone should be able to feel fine.
12:08:56 We have, and the slides, I think, will be linked to the agenda.
12:09:00 Here is the link to the web website, where you can find more information on airport, launching and entertainment.
12:09:07 If you want to stay longer and have work. and we have the Wolfcon trailer where we have our mascot.
12:09:15 Wolfie present some parts of hamburg in a short city tour and the link to that and is linked here as well.
12:09:22 It's on Youtube again some information on woof on the website for registration and lodging there.
12:09:29 You will. How can have a look at the Covid guidelines?
12:09:33 You see some wolf con stores for a swagg from the off and its projects.
12:09:38 There is the North American base store and a European base store where you can find stickers or t-shirts or hoodies whatever you wish, and we have a slack channel that's called with coordinates and open channel
12:09:53 so for announcements, or if we plan evening arrangements in Hamburg.
12:09:58 This would be a good opportunity if you just want to listen to all news concerning Wolfcon.
12:10:05 Please join this slack channel, and now that's that's the update and i'm happy to answer any questions that you have
12:10:15 Are there questions
12:10:19 I have one. my big silly so I was i've been wondering.
12:10:25 What does the W mean stands for in the wolf? Come, I know.
12:10:27 Oh, yeah, office, probably the online library foundation. But what what is W.
12:10:34 I mean I was just curious. you don't have to answer I can, whether I can but I get I can try to check with I think it's worldwide world or worldwide that makes sense,
12:10:50 because I just I just keep wondering about that for the longest time.
12:10:55 Just never crazy. Do Do we have any idea of the attendance yet, or the registration, or still, is it still coming in the numbers? you mean? How many?
12:11:16 Yeah, and in total, 101 and 25 of that virtually and 75.
12:11:21 I think in person so far. Is that good to know?
12:11:27 Thank you. What
12:11:34 The other question I have was within people who are attending here.
12:11:39 Since now we're closer to the conference day so anybody is already comfort that you know you will be going, and then we kind of would like to know kind of how many people from this group may be attending person
12:11:57 so I guess if you don't mind just putting your name in the chat value, or for sure that you will become attending person or because I think that's how somebody if people who will from this group well be there in
12:12:17 person. I don't know if anybody was thinking of doing something working on something together for the acquisition theme if in now particular, since you'll be in there in person, that may the help facilitate that conversation for an in person
12:12:37 meeting. So I think we have. Why, the few people now is confirmed.
12:12:45 That will be there in person. and maybe just as in addition, there is one acquisitions in folio meetings still on the schedule for the second day in the afternoon, at half past 3 is that the in person or
12:13:07 Is that a virtual slot? Do you know, I mean they will all be in person definitely.
12:13:13 But this might be something where virtual participation is fine because it's in the afternoon, and it's not in a large room.
12:13:20 So it it's something where we can say we have a hybrid meeting.
12:13:26 Okay, this kind of type back to what Dennis was Surrey in the side channel about Sorry i'm branded in the middle of trying to figure out physical here.
12:13:43 Rover stuff. survey about some kind of idea about
12:13:49 Both calm topics or discussion. I think we we didn't have any subsequent discussion or outcome regarding that I think Tennessee is here not to do real.
12:14:07 We have to have something we need to discuss that I I Think we'll have to come back to this regarding will come as a group just to kind of figure out what are we going to do?
12:14:22 Tennis. what do you do? Do you have yet? Anything in my or I mean we can give some time to think about it.
12:14:31 But with this is we are in the almost the end of it.
12:14:37 So just a little over 2 months that conference coming up. yeah I mean I think there's lots of there are probably a lot of opportunity for discussions there.
12:14:49 I I would I I think it would almost be ideal if it if we were having discussion there.
12:14:58 It was something that the group in general wanted to discuss, you know, in particular.
12:15:04 I think our meetings here are helpful, very helpful for me to, you know.
12:15:09 Refine requirements. but if they're more general concerns, or you know, we wanted to discuss implementers topics or something like that.
12:15:19 Ideally something that the group wants to put forward you know what I mean.
12:15:23 I don't wanna force my agenda on everyone here So if if we were like more people should be able to participate in the phone, for from this group that who are not going to be there in person, then we'll have to
12:15:37 do a virtual thing, maybe a hybrid, you know, in person.
12:15:42 There are people there, and and we can do but that means we have to reschedule one over acquisition, because the Conference State on those 3 days.
12:15:51 We don't have scheduled after zoom sick meetings during those time, so we can perceive it reschedule a time.
12:16:02 Hopefully, most people is, is convenient to most people to be part of it.
12:16:08 But as you stand now, we don't have a schedule acquisition, sick meeting during both conference time.
12:16:14 So that's one thing So that's Why, I'm trying to see what people what we like to what people in general like to do or like to see.
12:16:28 I I I would agree with Dennis that hopefully, you know, if we wanted to discuss something that we we try to involve as many people within the group as possible.
12:16:38 But then again, and also, and if we do a working group meeting that people don't require registration right, Martin.
12:16:48 Now, so people could just attend this meeting if They don't have any other session they want you to attend.
12:16:51 They don't have to pay but and I think for virtue meeting $15 homefully.
12:16:57 It's not too big a burden. People to register for yeah, I think it probably makes sense to not have our regularly scheduled meeting.
12:17:10 Okay, the week of Wolfgong just to give people the opportunity to attend other things. and or maybe you're traveling, cause we meet on a Tuesday.
12:17:19 So a lot of people might be traveling, and Tuesday.
12:17:27 The Friday probably makes sense to to not have the regularly scheduled.
12:17:33 I'll not choose which we definitely cancel that meeting the day before people traveled to totally make sense that we shouldn't how.
12:17:41 That means that's just my opinion I don't know how how other people feel.
12:17:45 If you all want to meet you know that could make sense as well.
12:17:49 But there's going to be a group that's definitely at the conference.
12:17:54 So I I think it sure if people have something that like we'd like to discuss, and we make sense for us to hold that meeting that Tuesday meeting.
12:18:04 But if a a chunk of good chunk of people will be traveling, attending to will come won't be able to meet So I guess, for the rest of folks if like I said, unless people have some topic they really feel
12:18:21 strongly about meeting. We can have that meetings. go out as well.
12:18:28 But i'm talking about wolf count actual session during the conference, involve a acquisition sick, good, And what is a presentation over?
12:18:43 There is a working meeting during that will come conference something that we didn't really go into detail or discuss a result whether that makes sense to do it that way over, we do a presentation.
12:18:59 That other people I was in the acquisition group may not be currently a part of the acquisition.
12:19:05 Sick and they may. They may be interested in ending that the conference session off the acquisition, especially just group presentation or session that works for
12:19:24 So I mean if we are almost 20 min in a week.
12:19:29 Oh, we can, I guess, Dennis, we can discuss among ourselves to see what best do you think we should go to?
12:19:38 To move forward with that, or if we have any proposal that we can come back to this group.
12:19:44 What do you think anybody has any ideal or proposal, or what do you think we should?
12:19:52 Well, we we do have like that list of suggested topics So there's a time slot. We could always take a vote to see what everyone here is most interested in having as a topic for that meeting and that would be our
12:20:09 acquisitions like our official acquisitions. Time slot.
12:20:11 Okay for the conference. sure that that sounds a good idea.
12:20:19 Great idea, I totally. we'll go for it so that because initially, I wasn't sure if we are going to do like the formal presentation, or have some kind of things that you attract other people to come sure that would be
12:20:38 a great possibility for that. The implementers topics pick one or 2 or some topics to talk in that acquisition slack of the wolf call.
12:20:53 I was actually thinking, post some wolfcon topics on the the wiki page that has the proposal during that time.
12:21:07 Slot. Yes, one of those things could be discussing implementers, topics
12:21:17 Take a look at that will come page rephap that's what we have so far.
12:21:25 But that means that doesn't mean that we can add more.
12:21:31 If people have some other ideas that would like to propose.
12:21:33 So that was our Wolf conference domain presentation idea topics.
12:21:41 Okay, So Other questions for Martina regarding Wolf.
12:21:50 Come,
12:21:59 I don't see any reason so I guess if we think of anything else we can kind of direct X Martini.
12:22:10 She's here later. So then we're gonna go move on to our discussion topic for today.
12:22:21 That is a continuous of the previous last 2 says create i'll use it to generate request from ported line.
12:22:35 Tennis whenever you are ready. Yeah. So we one of the last comments that was made. I think at the end of the end of our last discussion we were talking about how this kind of relates to title level requests whether these should
12:22:57 be pedalo requests or request for the specific items that you're putting on order because you may be ordering more than one thing.
12:23:11 Or it may not really matter to the user that's requesting the item whether they actually get the one that you're currently ordering or something else comes back in time, and they get that other specific item.
12:23:30 So i'd like to talk a little bit more about that are there specific?
12:23:40 Use cases where you're placing an order and and you want that specific item to be provided to the requester
12:23:58 So asking this question basically in a different way, if you're creating an order from a request.
12:24:05 Sorry you're creating a request from an order are there situations where it's actually very important that it's the specific item that you're ordering
12:24:31 Oh, sorry! go ahead, sir. Full has him rest first. Martin also has Sarah.
12:24:37 Please go ahead. No, no, Montana, you had your hand up I just didn't see it.
12:24:43 Sorry, and I didn't want denis to have to prompt us more.
12:24:47 I just wanted to say that that from my experience it's not important that it's this specific item that i'm just ordering.
12:24:52 But that any item on the instance. so that's requested the next that's available can be can be given to the user.
12:25:03 That's the question there are and so so I can think of a a reason why it might be that specific one in this case.
12:25:16 So, because we're the 5 colleges right for always the exception, sorry.
12:25:20 So it may be that a professor requested he's going to he, or she wants it.
12:25:26 They want it for the whole semester we're ordering it specifically for them.
12:25:32 And we don't want to take the umassas copy, and basically loan it out for a whole semester to the professor. right?
12:25:43 We're we're buying an additional copy for this specific need.
12:25:49 And so we want it to be that specific one the one we Mount Holyoke are buying and paying for rather than any of the copies.
12:25:56 They're up there in the 5 colleges that we could equally lend right if they've normally.
12:26:02 That's how the queue works you just the first available copy, No matter who this is.
12:26:09 The band brings it, or, you know, dries it around.
12:26:13 But in some cases you do want it to be that copy so you're buying it specifically.
12:26:20 I'm less familiar with the , the phone phone rules. But would would the those rules prevent this professor from getting the item from the other library, or now?
12:26:34 No, no, it would not. so normally we we lend to each other freely.
12:26:40 As far as the you know, if the item is a regular item.
12:26:44 You know, normal standard loan rules and the user has whatever permissions they have, they can have it.
12:26:51 It would be then, in this this specific case that you're somebody's requested it right.
12:26:58 It's not just a general purchase and then it goes added into the wild, and people borrow it.
12:27:02 It's it's a request we're buying it for this person to use
12:27:12 So, I guess, in in that case because it is a really concrete thing that you're doing, you're You're doing a request often order you're not just doing a request off the item that Seems different.
12:27:28 To me,
12:27:39 Kristin and La Roy, which free which one are you raised here first.
12:27:43 I'm sorry. Sarah, is that something you need the ils to manage for you.
12:27:53 Is that something other Ils is already manage I don't think Sierra could deal with that when we would we would just hmm.
12:28:05 I I can, I can trick our system to say I'm.
12:28:10 Borrowing this this item I I mean we all in.
12:28:14 Everybody knows how to do it on the back end I don't think there's a way to do a whole on an order on a specific order.
12:28:27 I guess that's well that's that's I thought That's what Dennis was asking as a new thing . i'm trying to to see the central tuner an order and an item so you would
12:28:41 create. I guess I guess we could create like a dummy item and put an item level hold on that item ,
12:28:52 Yeah, I guess we could. We could trick Sierra into doing it that way.
12:28:57 Well the kind of quote dummy item is good to be created when the order is opened.
12:29:03 If if you're having the order, create instances holdings and items but and you can do item level holds now right
12:29:22 Kristen you want to go ahead well i'm just trying to understand what you're getting at.
12:29:28 So right now. The only type of hold you can do is fully R.
12:29:34 Item what the whole type thing, if that's changed I could be mistaken.
12:29:37 But this is not my hair. No, so if you order something you can put cold on what you ordered to like.
12:29:47 If there's another copy out there at the moment now so I guess i'm trying to get like our is I know there's been conversations. But again, my knowledge is really a high level about putting title level requests out there versus
12:30:02 item level request is that kind of what you're trying to get at Dennis.
12:30:06 Yeah, Well, I've seen some some demonstrations of title level requests.
12:30:11 I'm not sure what release I think. Yeah, I think I think they just.
12:30:20 They were possibly going to come with Lotus, and it was hold back right.
12:30:26 It was not quite stable yeah so they're they're yeah, I guess, coming very shortly.
12:30:33 But and i'm because ultimately once this functionality is available.
12:30:43 We probably have both possibilities to either place a title little request for an item of a request.
12:30:53 So I'm: I was trying to identify, specific situations where you actually need that specific item that you're buying to go to the user like to go to the requester, because it seems like in every other situation It It might almost
12:31:13 be more appropriate to make it a title level request.
12:31:21 But you know, maybe i'm completely wrong but asking for use cases just now.
12:31:31 Sarah seems to have one, and that might be the only use case for for a specific item that's being acquired going to that user versus just you know any item of that particular thing going to the going Well, I mean it sounds like, if I
12:31:53 could generalize what sarah's kind of used cases it's like if you're in a consortium, you might want your local copies to be prioritized over one of your resources, copies and so you're not
12:32:09 considering all copies equal. Now there may be other consortia that don't do it that way, or just say first available copy on pair comes from. or maybe it depends on this scenario.
12:32:21 But I think that's that's kind of what I think sir, what you were getting at was like your local copy should be prioritized for this type of use.
12:32:28 Because it's the specific type of use that's going to be you know, put on reserve, or some of that
12:32:38 Right, and in in some cases I guess for me the difference is i'm not just placing a request is not just being placed on the title.
12:32:50 And then whatever items are on there you're if it's if you're doing it all from the order.
12:32:56 Then you're you have a really in a specific request and in that moment, that item you're buying is for that request.
12:33:08 And so you should be able to say whether it's reserves or it's a faculty member, or whatever is for a display.
12:33:18 We do a We purchase things at the end of the semester to honor students, and we make it just play up them. We don't want them being lent going out to Ilo so without having to go then to inventory
12:33:34 and have to, you know. Make sure that it can't be Lent, and it would be nice if it could just work
12:33:44 That that's definitely been something we've heard before and I'm pretty sure we have a feature for that at least for creating item level requests automatically.
12:33:57 4 orders for for new orders. i'm 99% positive.
12:34:04 We don't have it for a title level request but i'll see if I can dig up the the item level feature
12:34:25 Extra work to have to jump over to inventory and
12:34:28 Yeah, create the report. and That's what i'm trying to kind of distinguish between here because initially, that was the only option we have So I'm wondering if you know people have been asking for the ability to
12:34:44 create requests from orders not necessarily the ability to create item level requests from orders.
12:34:52 It might miss, maybe implied, because folio could do anything else.
12:34:58 So I wanna understand the use cases a little bit better to see if we really are talking about creating item level requests.
12:35:08 Or if maybe in the majority of cases you would, you would almost prefer to be creating a title level request.
12:35:15 And then in some specific situations. you, I want the option to say, make this one an item level request.
12:35:23 I want this specific item that i'm acquiring here to go to the user rather than have this user be placed into the title level request queue to get the next available thing which could be This item.
12:35:37 Or it could be something else. And and I would just say, I can definitely see the the used cases that that Sarah just described.
12:35:45 But I would as well really love to have the the title ever request? Because if if I have a patron who really needs a tidy desperately, and that's why asking the library to purchase it again, I would love to be
12:35:59 able to give him the item as soon as possible, and if that means that he gets the book when it's returned from another user instead of my ordering process waiting for it can take longer than I would like to have it really on title level,
12:36:16 or at least have both options and decide. Maybe one ordering would make sense to me right.
12:36:24 The other thing that we clarified well between probably between last meeting and this one.
12:36:31 Is that the time of a request functionality that's coming?
12:36:42 It will not assign an on order item to request in the queue.
12:36:50 So when we obviously, when we open the order that particular item if there's an item record created which is the other question I will talk about in a second, maybe.
12:37:02 But assuming there's an item, record, created for this thing it's gonna have a status of order until presumably until it actually arrives at the library right?
12:37:12 So that item with the status of on order is not picked up by the title level request queue.
12:37:23 So if if your user has a title level request well, that item record is on order, it's actually sort of waiting on the side, it's not being considered by that queue until it actually is made available once it becomes
12:37:41 available. then it would be picked up by someone in the queue who's waiting for it for who's waiting for any item to become available.
12:37:54 We have comments so if it's the only item it's still on order, so presumably.
12:38:10 If if it's on order on a yeah instance, that has a bunch of title level requests on it it would still just be, it would not be assigned to any of those requests until it was made available so it's
12:38:27 the only item you have. 5 requests are waiting for it.
12:38:33 Once it becomes available, it will be immediately assigned to the The request.
12:38:38 At the top of the queue, like the highest priority is it made available?
12:38:44 Or is it when it's in process i'd have to clarify that I I cause when we receive something it goes to end process, and that's usually the point where we see whether or not there's a request on it
12:38:56 otherwise it's gonna shift over to stacks to be shelved.
12:39:00 And then they're gonna maybe realize it but that's not yeah, you know, , and maybe someone else knows that i'll stop there at.
12:39:08 But it was just the the only confirmation I got was that it's on order.
12:39:16 It will not be it's basically ignored by the request queue.
12:39:20 So it could be in process the stage where it actually gets pulled in.
12:39:25 But regardless it's not assigned to anyone so if we were to create a title level, request.
12:39:34 Obviously you would immediately, even though that thing is on order you would create.
12:39:39 You could create a title level request for an onward item.
12:39:45 If I can add. So when at item is received and cataloged, it's still showing in process until the books check in in the circulation check in app when checked in and then that in process changed to available and then an email
12:40:07 notification that send out if the request is attached to that item.
12:40:11 So the patient gets notified. This title is now available on the whole show.
12:40:17 Please come in to pick up so that's our workflow here.
12:40:23 So for the most part, when you are ordering a book because somebody is requested that most likely because you don't already have it in the collection.
12:40:33 That's why, you're ordering and it's people need and then we don't have it.
12:40:36 That's why we order it so I would say for the most part.
12:40:39 This is one to one. so we are already one copy and and then a modified patient.
12:40:46 But if it's a safe added volume that volume 3 is becomes available.
12:40:52 If we don't already have a standing order establishment you know like sometimes we do one.
12:40:57 We pick up as one time order, and then we owe a balance.
12:41:01 3 and then around 3 would be our own status, and then it worksflow is called Zoom Phoneio.
12:41:10 Once. you always approve, they can go into, instance pull up that voluntary item that shows some order.
12:41:16 And then you added the request that way. So from when phone 3 is received, cowl down and go down circulation and they check it in, and then notification automatically stand out to the patron who request the balance.
12:41:30 3. I guess go back to what christians question about what happens if it's just one item attached to that instance.
12:41:42 For the most part it's just one item oh, I was saying over 90, some percent chance.
12:41:47 So. Yeah, So I mean if it was if it were the only item that was being purchased. Maybe it's even a new instance. let's say so.
12:41:58 There's definitely no other requests for that thing cause the instance didn't exist beforehand.
12:42:07 If if I guess if you were still, if you were creating this as a title level request, then I believe it would ultimately have the same result, because you would.
12:42:25 Your The requester from your order would be the first title level request, like the highest priority title of a request.
12:42:33 So if someone else requested it after the fact wouldn't matter, that that person would still be getting the first available.
12:42:42 How you doing, Maybe in the majority of cases there's no other request for ever.
12:42:46 The item is received, and then immediately assigned to them.
12:42:51 But it's a priority queue so if they were you know, if it's created as a title level request, they would simply be at the top of the list, and they would be the first one to get it
12:43:13 I guess maybe one of the one of the downsides of that would be them.
12:43:22 Being alerted that the item is on order
12:43:32 If you if you created a request like an item level request for the level request when you created in folio, the patron does, Is now getting notified until the status becomes available, that's how that's how you
12:43:55 know page one get notified. Okay, available. So that makes sense at least that's how . I don't know if that other school is differently we have Martina using hand just wanted to say that I know that from from our current systems that
12:44:10 they are patron is informed when the book is available in the library, and they can collect it.
12:44:17 They're not when it's ordered because this may take a whale, right?
12:44:24 They're not even they're not even alerted that the order that the item is on order.
12:44:31 They're just alerted when it when it rise. yeah, we would rather tell them like what they request something, and then we would say, No, we cannot purchase that for, you or something.
12:44:43 So they would receive a negative answer immediately, or we process the order, and then the patron is informed.
12:44:51 When the book is available
12:45:14 Okay, other questions. Here i'm not sure yeah
12:45:33 Let's here
12:45:47 Yeah. Another question we had at the end of our last discussion was, Do you ever have multiple requesters? particular?
12:46:03 Is it is it necessary to have multiple requesters
12:46:18 Can say, for for from my experience we had that. but it does not happen very often
12:46:29 I would say, pay for streaming business become popular. We use when we use to use already blockbuster movie comes up.
12:46:40 We will have people lined up requests. a new movie that is, becomes available.
12:46:46 With that time has long gone. Nobody wants the video blurry these days.
12:46:53 Book request. Okay, Occasionally we like our summer reef.
12:46:59 For first year student. we have, we buy multiple copies sometimes people which come to library to borrow
12:47:07 But that's I mean that's on the lower end rare, and not frequently most of the time it's just we already something because somebody requested or we or something because we like reach should have
12:47:27 Dennis, are you asking again in connection with the order?
12:47:31 Only like. Obviously you can have a queue build up on something that's on order, like a mom was saying on a really popular item, You can, you know, but that would be in a circulation side of things that this queue starts
12:47:45 building up as soon as it starts showing up and people want it.
12:47:51 I would say that otherwise sometimes you have like oh, oh! so let zone so.
12:47:58 No, but I would just use the internal note, and not the internal.
12:48:01 No the receiving note function for that like, have the the absolute requester where the hold is placed on it for them at that time of ordering.
12:48:13 Be that. and then, if i'm also to let so and so and so no, this happens.
12:48:20 I would have that like in the receiving note, or something where it can get a little true here, but that also.
12:48:29 Then you're not going to place a hold is around electronic things.
12:48:33 So if you've had you know the music department is requesting that database X is is whatever ordered purchased license, and and then you also need to let other people know once you've set it all up because
12:48:52 they're gonna put it on lip guides and they're gonna put it in the az list, and . but that can all go in notes right?
12:49:02 Yeah, that that's maybe the more complex scenario I guess where it's something less tangible you know.
12:49:14 I was kind of thinking of a scenario where you are ordering 2 copies of something.
12:49:20 You know you have a purchase order line that 2 people have said We need this thing.
12:49:26 So you're ordering 2 copies of it one for each person which I don't.
12:49:37 I don't know if you had ever bother creating an order line like that, and adding 2 requesters, or you would just create 2 order lines like one for each Api. you know Maybe this is a rare thing as Well, and Then the
12:49:51 other area where you're talking about where it's maybe it's a but an electronic thing that you would only be buying, you know, one of those but 2 people might be able to access it at the same time.
12:50:04 So you would say so. It might be more relevant in that scenario.
12:50:09 You're just buying one thing but you can have 10 users access it. So you might have 2 people who are asking you to buy that thing, and you have them so that they get notified that It's now available.
12:50:22 When it's available, they can click the link and get there
12:50:32 I guess, in either of those scenarios it seems to me that it would still be.
12:50:43 You know, I I guess it would still be a title of a request type of scenario where I've got 2 people who want the same thing. either.
12:50:56 It's electronic and multiple people can use it at the same time, or it's physically 2 different things, and you know it's the it's molten physically 2 copies of the same thing.
12:51:09 We probably don't care which one of them gets which one of the copies.
12:51:13 We just want them each to get a copy. so you know thus it's probably a title of a request ideally, and maybe one of them has to get it before the other one, and you could always adjust the queue i'm not sure
12:51:25 that's something we need to really worry about within a purchase over line.
12:51:30 But also is it common that you're creating an order based on 2 people's requests, or 3 people's room?
12:51:41 Where would where would actually save you that much time to be able to add more than one requester to a purchase order line, and thus have more than one request be created?
12:51:56 Once, you know that order was open
12:52:05 So dense, and I have a a question, and maybe this seems really silly to ask at this point.
12:52:11 So right now, when I look in lotus, the requester Field is a free text field.
12:52:19 So . i'm kind of assuming that from what you also just said, for example, that it would become something with with like a lookup patron, a user lookup, right?
12:52:32 Yeah, to make, to to be able to create a request, we need to have a user.
12:52:37 Id right so with would. So I guess my question is, do we have?
12:52:46 If there is a requester look up do you have to use it.
12:52:53 If you don't want to actually rick create the business logic request as well.
12:53:03 So kind of like the title right? I can type something in and not link it inventory or I can use the title, look up and like it to inventory.
12:53:13 So, for example, for my electronic example, I might type in, you know, make sure to let so and so so and so and so and so and so. No.
12:53:23 When this thing comes in, not link it to anything, as far as the user is concerned.
12:53:28 But I wouldn't wh would want to type that there yeah the original idea was
12:53:37 It's it's a flag you click create a request So in theory, it would be the way it is currently like just a text stream.
12:53:50 But if you click create a request if you add that flag then we'd have to.
12:53:56 We would, we would need to require you to select a user.
12:53:59 Id you have to use a lookup or or a select list thousands of users, so it'd probably be the lookup.
12:54:06 But yeah, it's kind of an either worse scenario, I guess if if we needed to make it multiple requesters, obviously it gets more complicated.
12:54:19 And I think
12:54:25 It's not impossible, but would certainly be a little more complex to allow you to. If you say, create requests to allow you to choose more than one user, Id and then have our request created for each user.
12:54:43 Id for that thing, if from so i'm not really hearing any anyone talking about that.
12:54:56 So I think I think the answer that question is it's not necessary to choose multiple requesters, which i'm more than happy with that answer.
12:55:05 If that's, the case i'm sure the developers will be as well, I agree with what you just said, because if you need to have seconds or fourth person added to the queue you can just go into instance, pull out that title level
12:55:22 or item level for Chamber and then you just add in second or fourth request from there, if needed. right.
12:55:31 That function is always going to be available
12:56:24 Okay. Another question is
12:56:30 There are different types of requests and so for zoom what we're talking about.
12:56:41 Here is a hold request. This is something that you know you're purchasing new and you're creating a the user is trying to place a hold on that thing
12:57:01 And I I think that that's about I think this is a simple answer.
12:57:06 I don't wanna make it overly complicated but there are other types of requests, and I think I wanted to confirm that no one has expectations that other types of requests would be placed during the order.
12:57:25 Process so well you can't you can't do a page, because right?
12:57:31 Right, and you can't do a recall so it seems like holds would be the only.
12:57:38 So there's only 3 types of requests right is that right so it seems like holes would be the only one that we're applicable to things that had not yet been received by the library
12:58:07 Does anybody have any scenarios yeah there's only 3 request types holds pages and recalls anybody have any scenarios where you would be attempting to do a page or a recall?
12:58:21 Instead of a hold for something that's on order
12:58:33 I can say kind of use case I mean not use case.
12:58:39 So so sometimes I faculty sending a list of titles that they would like library to purchase for the collection, and they will like to be notified when the items available.
12:58:48 But they don't want the items to be held for them on the shelf.
12:58:52 We have this, so what we've done in the past we make the notes notify.
12:58:59 Do not hold That's prefolio so that way. you know the email, sir, will send email notified the person the name of Tch step to that.
12:59:09 I, just to that record appeal, basically not device. So And so this is this title here.
12:59:16 And then and then making sure that now it's just just to notify you.
12:59:22 They are not on the on the whole, show for your request.
12:59:26 But we will want to let you know that they have arrived available.
12:59:30 But I mean I don't mean to add this as as a part of the request to make it a functionality.
12:59:36 But since you ask what other type of requests this is kind of scenario we have so I think you could add that as a note in the hold, if if you're, you know manually creating colds but to
12:59:53 do pages. I I believe the item has to be available status available, and to do recalls.
13:00:04 I believe it has to be checked out
13:00:10 And I was just trying to see if I could
13:00:22 Yeah, i'm i'm not gonna try to finish creating a hold since we're right at time.
13:00:28 But pretty sure there's. notes. fields. were that you could use either in receiving or in the request to say you know, don't notify. but don't hold so I just want to read back some
13:00:51 of these answers to these questions just to confirm.
13:00:56 So because yeah, we're at a time. we say this and if there are any issues with it.
13:01:02 I guess we can discuss in our next meeting, or you can put a message in slack would be great as well.
13:01:08 But regarding the types of holds the only type of hold that users are really concerned about here.
13:01:17 The only type of request that users are really concerned about.
13:01:20 Here is a hold it's possible that you know in the scenario that you described online.
13:01:25 You might just add a note to the poly, or you might actually create a request like choose to create a request.
13:01:30 But then add a special note to that request to to accomplish that something like that.
13:01:36 With respect to actually creating the requests and the type of request that's being created.
13:01:42 It sounds like if we were going to have a default, that the default might be a title level request, but that the user would have the ability to indicate that they actually want this particular thing immediately put on hold for the user I
13:02:07 E, they might, they might want to indicate that we should create an item level request for this on order item for the user.
13:02:17 So perhaps we need one more setting here in our workflow that allows the user to say, I don't just want this to be a title of a request.
13:02:28 More specifically, I want this particular item associated with the request.
13:02:36 So the item that i'm actually ordering which would be you know the stub item that's being created by the orders that so that was the other thing.
13:02:48 And then finally, as far as have multiple requesters, it sounds like it is not a requirement that we allow multiple requesters which might really be generating multiple requests from a specific purchase.
13:03:10 Order line. that's how that I guess that might translate. If you were able to pick multiple requesters, we would ultimately be creating multiple requests from that per store line.
13:03:24 So it sounds like that is not a major concern. and most of your systems you might.
13:03:27 You might manage interesting scenarios like this with a note that says, also notify user X Y and Z.
13:03:37 That this thing is available, something in that nature and maybe some other specific instructions around that if i'm hearing that wrong, please correct me, make a comment on because we're out of time on the Wiki page i'll
13:03:59 share the link again in the chat. just in case you don't have that yeah feel free to make a comment on this wiki page or in slide as well.
13:04:11 Yeah, thank you. This is this week. He is also on the agenda.
13:04:14 If you click on that agenda item, you would be taken to this week if you like to leave a comment.
13:04:19 There. Just so to remind everybody we have a meeting schedule for this Friday.
13:04:27 If it's still going up so even now, cancel them.
13:04:32 We'll see you on Friday. i'm i'm actually going to be away Friday. Oh, you are okay, So I have a daring question and Dennis, tell me This is a bad idea if you don't want
13:04:48 it. Would you like me to start a conversation about importing mark data to create orders?
13:04:52 Or would you rather wait till you're around Oh, I think that if you can use the time?
13:04:57 I think it's worthwhile right if folks are interested in talking about that.
13:05:03 Okay. So Emory. Do you have any information about jira or some page that you created that people can take a look, or you just want to do import older record?
13:05:18 You said right, creating orders based on importing Mark Bib records.
13:05:21 So I will send you a couple of links to stick in the notes. Okay.
13:05:32 Okay, So We'll do our Friday meeting that to discuss this, and then we have Friday also the regular Pc.