|Updates to draft of cost per request report|
The first tab of the report gives an agreement overview, displaying the usage according to agreement lines.
Which dates should be used for the reporting period?
Jens: How will we deal with payment in advance?
Is there a problem, if only some ALs have linked subscription dates while others don’t and will use fiscal year dates as reporting period?
Column Fully paid: Some institutions do not encumber (like UNAM), so there is no way to get the data for “fully paid”.
Jessica: Would it be possible to get data from inventory for book call numbers/subjects?
Continue discussion with the databases tab at the end of the meeting:
Database of citations vs. full text databases will be calculated separately, as the metrics are very different
There are very few zero title databases in the Gokb. Should we still go on with this part of the report?
|Continue to review initial report drafts|
→ next meeting
|Enhancement idea for Report 1, Cost per request|
Last week, we had an idea to enhance the cost per request report. Would this be possible with the current report design?
Some institutions define a treshold value for the cost per individual use, e.g. 5$. They are then interested in the percentage of titles per agreement that exceed this treshold value, to be able to decide if individual licensing of single titles might be a better option than the package agreement.
The total percentage per agreement might also be something to display in a future ERM dashboard: Show me all agreements with >25% titles above treshold (= too expensive, need review).
The group likes the idea.
We will decide on this, when we get to discussing visualizations.
|Configuration and calculation for a report period|
Jens Nauber(If there is time left.)
I'd like to discuss the configuration and the calculation for a report period in conjunction to other important periods (eg. fiscal/subscription/agreement/invoice period) in Folio.
For a better overview/understanding, i created a little diagram with periods in Folio relevant for the eUsage reports.
Jens: Let us postpone question, we already discussed dates and it will only get more complicated.